Today (30.3.2017) our group attended an interactive lecture on project management. The lecturer Daniela Zirra presented us an interesting speech about project management and communication in projects. She highlighted the importance of clear and understandable communication and reminded us about using the right channels for it and that transparency is paramount in projects.
Here is a brief list of five most important things we learned during the lecture:
1. Communication is the key!
Without communication, there is no co-operation and without co-operation the efficiency of the project suffers greatly.
2. Planning never ends – it lasts as long as the project goes on.
The plans change once the project faces new problems and everyone involved should adapt to the changes. Meeting up and briefing people involved is important and helps with the planning.
3. Choose the best ways of communication. Do NOT use them all at once, 2-4 media channels. Use a healthy mix of passive and active ways of communication.
Using active ways of communication means face-to-face, calling on the phone, video-communication etc. These are ways where both people can interact with each other in real time. Passive communication means ways like e-mail or text messages, where the other person doesn't necessarily answer immediately.
4. The most powerful method of communication is face-to-face.
Any chance or method for face-to-face communication should be taken advantage of. Skype, webinars are good ways to stay in touch and interact even with people who are far apart from each other.
5. Closing the project is important.
Reports and documentation must be accessible even after the project, so you can analyze how the project went and try to learn from it and improve your performance for the next project.
After the lecture we asked Daniela what has been her most interesting project she has been involved in. Daniela told us that she had a project in which they were tasked with the reshaping of the system of higher education (universities) in Romania. It was a huge project that involved international partners from many different countries, including Greece, Italy and France. She pointed out that communication problems were the biggest challenge facing them, since all the countries involved had their own work culture and methods.
The project finished in 2012 and the fruits of the labor are being used to this day in Romania. The current system of higher education now is similar to other EU-countries and consists of a three-year bachelor degree, master´s degree in two years and a PhD in three additional years.
|Mikael, Justus, Anton, Pauliina, Daniela, Rasmus, Satu, Teija and Vilma|
(Sonja and Alina were in a meeting when we were taking the photo)
Written by: 16liko3b (Allergaattori)